Requisition Number: 20221031
Job Title: Editorial Coordinator
City: Bethesda
State: MD

Editorial Coordinator

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Description/Job Summary

The Editorial Coordinator will work with editors and authors to publish new titles and release new products in ASHP’s award-winning professional publication program, including competency assessment products, learning management system-based (LMS)-multimedia products, print books, digital books, and other digital products. You will interact with staff and contractors in editorial, production, marketing, sales, and LMS to coordinate all aspects of the publishing process from project inception to publication.

ASHP's dedication to our employees and fostering a collaborative work environment has been recognized  across multiple years with national awards such as Top Workplaces USA and Best Place to Work by Modern Health Care. We have also been recognized regionally as a Top Workplace by the Washington Post. ASHP is committed to an inclusive culture where all employees feel welcome to express their ideas and contribute in a meaningful way to our mission.  To view our benefits visit https://www.ashp.org/-/media/assets/about-ashp/docs/ASHP-Benefits-at-a-Glance.pdf.

This position is based in our Bethesda, MD office.  Our office has a hybrid working environment, with a combination of onsite and remote work.  Please note that ASHP requires all employees to be fully vaccinated against COVID-19 and candidates will be required to show proof of being fully vaccinated upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.

What You'll Be Doing at ASHP:

  • Maintains and implements standard operating procedures and related documentation for various Special Publishing processes, including author and editor instructions, manuscript/product review checklists, and proposal and transmittal documents for all titles and products.
  • Initiates, coordinates, and monitors author, editor, and contributor agreements for Special Publishing in ASHP electronic contract management system.
  • Establishes, communicates, and monitors project timelines and key product information with authors and editors and staff in production, marketing, sales, and LMS-management as well as ASHP third-party contractors.
  • Reviews manuscripts and all related deliverables for completeness and adherence to ASHP guidelines and standards.
  • Coordinates project handover to staff in production and LMS-management.
  • Performs key administrative tasks that are part of the publishing process, including International Standard Book Number (ISBN) and product code assignment, maintenance of key project development files and information, product set-up, processing of Cataloging in Publication (CIP) data requests, purchase orders, and title management.
  • Responsible for archiving files of published products in ASHP electronic archive system according to established guidelines.
  • Performs other duties as assigned.

What You Bring To ASHP:

  • College degree required or equivalent work experience.
  • Minimum of two years of publishing experience, preferably in an editorial or project management role.
  • Excellent oral and written communication skills.
  • Accuracy and attention to detail in all aspects of work.
  • Ability to work collaboratively with staff to ensure ongoing productive relationships.
  • Ability to manage multiple projects, tasks, and deadlines simultaneously; demonstrated ability to meet deadlines.
  • Proficient problem-solving and troubleshooting skills.
  • Advanced knowledge of Microsoft Office suite and database software.
  • Experience with software for managing invoices and purchase orders.
  • Experience with contract management applications.
  • Experience with product information management systems.
  • Experience with project management applications.
  • Content editing and project management capabilities for professional development-focused books and other products.
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ASHP is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, national origin, age, gender, sexual preference, sexual orientation, gender identity, transgender status, marital status, family status, genetic information, pregnancy, parenthood, political affiliation, veteran’s status, disability, or any other protected status.



If you need a reasonable accommodation for any part of the employment process, please contact us by email at hrd@ashp.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.  In addition, ASHP is an E Verify employer.  



For more information click on the following links:

EEO is the Law Poster

Employee Polygraph Protection Act Rights Poster

Employee Rights under the Family and Medical Leave Act Poster

ASHP is an E Verify Employer Poster