Requisition Number: 20230221
Job Title: Accounts Payable and Administrative Specialist
City: Bethesda
State: MD

Accounts Payable and Administrative Specialist

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Description/Job Summary

ASHP's dedication to our employees and fostering a collaborative work environment has been recognized  across multiple years with national awards such as Top Workplaces USA and Best Place to Work by Modern Health Care. We have also been recognized regionally as a Top Workplace by the Washington Post. ASHP is committed to an inclusive culture where all employees feel welcome to express their ideas and contribute in a meaningful way to our mission. 

Your primary responsibilities in this role include processing Accounts Payable (AP), establishing and maintaining new and existing vendors, ensuring invoices are paid in a timely and accurate manner while following departmental procedures and financial controls and serving as a backup for the AP Supervisor duties. This position also serves as the primary assistant and administrative liaison for the Office of Finance and assists in the collection of overdue accounts receivable accounts as assigned. Successful candidates will have accounts payable experience, Great Plains or similar experience, and experience with automated AP software.  

 This position is based in our Bethesda, MD office.  Our office has a hybrid working environment, with a combination of onsite and remote work.Please note that ASHP requires all employees to be fully vaccinated against COVID-19 and candidates will be required to show proof of being fully vaccinated upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law

What You'll Be Doing at ASHP:

  • Process vendor payments.
  • Set up and maintain vendor accounts.
  • Review and process expense reimbursement reports.
  • Manage the receipt of Internal Revenue Service (IRS) W-9 forms.
  • Review and submit invoices within the vendor payment system.
  • Verify vendor electronic banking information.
  • Serve as a backup for the AP Supervisor’s duties.
  • Assist in the collection of overdue accounts receivable as assigned.
  • Review, prioritize and determine actions for all incoming correspondence.
  • Complete vendor forms as directed by management.
  • Order supplies on behalf of the Office of Finance.
  • Prepare Chief Financial Officer’s (CFO) monthly credit card expense report.
  • Assist in preparing schedules and reports for the annual financial audit.

What You Bring To ASHP:

  • High school diploma required; Associate’s degree or higher degree preferred.
  • Minimum of three years prior related work experience.
  • Must have accounts payable experience.
  • Accounts receivable experience preferred.
  • Proficient in Microsoft Office suite.
  • Intermediate Microsoft (MS) Excel skills.
  • Automated AP software experience.
  • Great Plains or similar accounting software experience.
  • Experience with association management/CRM software such as Personify and Salesforce a plus but not required.
  • Highly organized and is proactive in completing work.
  • High degree of accuracy and attention to detail.
  • Follow directions and collaborates with team members.
  • Personal credibility.
  • Problem-solving skills.
  • Logical thinking.
  • Excellent verbal and written communication skills.
  • Exceptional customer service skills.
  • Previous experience with non-profit organizations preferred but not required.

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ASHP is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, national origin, age, gender, sexual preference, sexual orientation, gender identity, transgender status, marital status, family status, genetic information, pregnancy, parenthood, political affiliation, veteran’s status, disability, or any other protected status.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.  In addition, ASHP is an E Verify employer.  

For more information click on the following links:

EEO - Know Your Rights

Employee Polygraph Protection Act Rights Poster

Employee Rights under the Family and Medical Leave Act Poster

ASHP is an E Verify Employer Poster